Project Administrator

Ventia has structured its organisation with a strong Transport Sector with a focus on operations and maintenance of major road infrastructure throughout Australia and New Zealand. The North East Link Project is a significant PPP venture which will require Ventia to perform operations, maintenance, and lifecycle services for the 25-year contract term.

We are currently seeking a Project Administrator/Junior Contract Administrator to support our Transport – North East Link contract, based in Abbotsford, on a permanent full time basis.

Reporting to the Commercial Manager, the primary purpose of the role is to provide administrative support for O&M design and construction input for specific work packages to ensure long term operation, asset management and maintenance activities can be achieved in accordance with best practice and in line with O&M objectives.

This role will suit motivated individuals with a desire to utilise and expand on their current skill set and looking for career progression within the Ventia business.  

Key responsibilities will include but not limited to:

• Coordinate administration tasks to ensure designs, letters, Change Notices and project documents are reviewed and responded to within project timelines.
• Provide commercial administrative support to the Commercial Manager and the team.
• Monitoring correspondence and ensuring the coordination of on time responses.
• Administering and managing tracking tools.
• Monitor daily/weekly/monthly objectives, taking appropriate steps should they fall short of target, and reporting on performance.
• Monitor and review communications/correspondence tracker.

To be successful in this role, it is essential that you have an interest and motivation to be involved in Victoria’s largest construction project. In additional, you will possess: 

• Administration in a commercial environment.
• Demonstrated experience, preferably in roads or other transport infrastructure sectors.
• Excellent interpersonal skills demonstrable at all levels of the workplace.
• Demonstrated success in people management, organisation and development.
• Excellent written and verbal communication skills.
• Experience in the use of TeamBinder desirable.

What We Offer You:
Ventia have also partnered with some reputable organisations to be able to offer discounts on Health Insurance, Banking (new home loans, credit cards, everyday bank accounts), flights & accommodation, car hire, car leasing and much more, we also offer the following:

• A flexible, supportive and inclusive work environment where you matter.
• We take our people's careers seriously, helping them to learn and grow.
• There's nothing more important to us than keeping our people and the public safe.
• We look after each other and foster our people's wellbeing.

Ventia is enriched by the diverse experiences, talents and cultures that our people bring to the organisation, while celebrating and respecting the communities we operate in. We are committed to providing a safe and positive environment that provides equal opportunities for individuals of all backgrounds, including Aboriginal and Torres Strait Islander people, Māori and Pasifika people, LGTBQI+, Women, Veterans and spouses and people with disabilities.

Please note, as part of the pre-requisites, you must be able to pass an Australian Federal Police Check and an online medical assessment.

Click APPLY NOW if this sounds like you or email hosanna.finau@skoutsolutions.com for further information.

Position Reference Number: 157664