Executive Assistant

About The Role

Supporting the Group Executive of People, Safety, & Culture, the Executive Assistant will provide secretarial and executive administration support in a fast-paced and dynamic environment. The Group Executive is a member of 'Chief Executive Woman',  which is a bespoke development program encouraging women to truly be themselves, grow their career and accelerate as leaders. 

To support a busy and travelling Group Executive, we are seeking a self-starter who thrives on autonomy, problem solving and has the flexibility to handle tasks beyond the typical EA role.
 
This role will be based at Ventia's modern head office in Cremorne, VIC, offering hybrid working conditions. This is a permanent role which can be full-time or part time 4 days a week. 

What’s In It For You

• Hybrid working arrangements
• Assisting a supportive and approachable Group Executive who genuinely cares for your development
• Regular interface with C-Suite office
• Access to a national EA network
• Permanent full-time or Part-time 4 days a week
• Cremorne Head Office – Onsite gym and breakfast options

Duties 

• Management of a busy and complex diary and inbox
• Coordinate all aspects of domestic and international travel 
• Event management of Group Executive level such as conferences, seminars, and company functions in person and online. Manage logistics, invitations, and oversee event execution
• Organise and maintain confidential files, documents, and records
• Administrative tasks such as creating reports, official communication, PowerPoint presentations
• Track, monitor, and reconcile expense reports
• Support the Group Executive’s leadership team, as required

About You

• Demonstrated experience as an Executive assistant, supporting Group Executives
• Proficient in using productivity tools such as Microsoft Office Suite
• Confident in working with stakeholders of all levels, including C-suite
• Proactive mindset, anticipating needs and taking initiative to streamline processes and improve efficiency
• Exceptional attention to detail and accuracy, ensuring all tasks are completed to a high standard
• Strong problem-solving skills, resourcefulness, and the ability to adapt to changing priorities

Diversity 
Ventia is enriched by the diverse experiences, talents and cultures that our people bring to the organisation, while celebrating and respecting the communities we operate in. We are committed to providing a safe and positive environment that provides equal opportunities for individuals of all backgrounds, including Aboriginal and Torres Strait Islander people, LGTBQI+, Women, Veterans and spouses and people with disabilities. 
 

How to apply
Select "Apply Now" to submit your application with a CV, if you have any queries please email hosanna.finau@skoutsolutions.com
Please note only shortlisted candidates will be contacted. 
 

Position Reference Number: 157588