Operations Administrator

About the Role:

Located in Mitcham VIC – the Operations Administrator provides supports the operations team with administration, procurement and any other administrations task as directed by the operations manager.

Key Duties and Responsibilities:

• Ad hoc office administration as directed by operations manager
• Support with DTL check utilising our in-house computer system
• Raise purchase orders, and track through to receipt and payment as required
• Managing office supplies stock and reordering
• Prepare and collate reports as required
• Liaise with crew, supervisors and management as required to manage, monitor and complete tasks
• Provide exceptional frontline customer service to all internal and external stakeholders
• General assistance to supervisors with maintaining projects spreadsheet registers, reporting, cost processing and receipting
• Continuous Improvement of admin processes
• Fleet administration and management including:
• Maintain fleet register Monitor fleet charges
• Arrange vehicle insurance, repairs and maintenance on schedule
• Ensure immediate/timely response to all fleet issues 
• Embrace technology to work smarter not harder
• Be proactive and responsive in undertaking tasks
• Carry out all work activities upholding the Company values of Integrity, Ingenuity, Collaboration and Challenge

Key Skills and Experience of the ideal candidate:

• Experience in a similar role in the water or allied industry preferred.
• From time to time, accept and manage support issues within timeframes advised by the manager
• Continuous Improvement: Creates better ways of doing things, Brings new ideas, solutions, or methods to existing problems 

• Commitment to quality customer service
• Demonstrated ability to work within a collaborative team
• An ability to work flexibly and adaptively in a complex environment with multiple stakeholders
• Demonstrated process analysis skills aligned to commercial understanding
• Comply with Ventia’s Risk Management, Quality Assurance and Health, Safety and Environment management systems, including statutory obligations.
• Consistently deliver excellent Risk and SHEQ results.
• Drive for zero harm and relentlessly pursue safety.
• Acts as a role model for a positive HSE culture in the workplace; encourage people managers and team leaders in their business unit to do the same.
• Problem-solving and analytical capabilities
• Organised approach to work, ability to prioritize and meet deadlines
• Customer service focus

What We Offer You:

• Work with a leading telecommunications company at the forefront of network innovation.   
• Access to a variety of Health and Wellness initiatives - including the EAP, Ventia's Healthy Minds program and Healthy Bodies program   

• Employee benefits such as corporate travel discounts, Novated leases, private health discounts, credit discounts and more   

• A flexible, supportive and inclusive work environment where you matter   

• Career stability and development opportunities   

• High safety culture keeping our people and the public safe  
  
  

Diversity

No matter who you are, we encourage you to apply for the job that’s right for you.
We are actively increasing diversity across our business, so our workforce reflects the diverse communities in which we work. Our current focus is on employing more women at all levels of our organisation.  

About Ventia   

Ventia is a leading infrastructure services company, operating across Australia and New Zealand. Our clients are the owners and operators of assets that are critical to our local communities. We pride ourselves on working smart, safely and sustainably, harnessing the latest technologies and brightest minds. With a diverse and proud heritage, we have a track record of delivering essential services to the communities in which we operate.   

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