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Administration Officer

Date: 31-Jul-2022

Location: Parramatta, NSW, AU, 2150

Company: Ventia

About the Role:

Based in our Parramatta office, and working within our longstanding Defence Contract, an opportunity exists for an experienced Scheduler Administrator to join our team on a full-time, permanent basis.



  • Schedule and dispatch service orders.
  • Dispatch and confirm positive confirmation from external vendors
  • Maintain service technicians daily schedule and modify as required based on exceeded planned durations and scheduled appointments
  • Schedule return callouts upon completion of planning, such as receiving ordered materials
  • Clear communication and coordination with colleagues, department managers, and customers
  • Other administrative duties as part of the planning, scheduling, and dispatch component of the delivery of the contract


Skills & Experience

  • High level organisation and administrative skills
  • Dispatch and scheduling experience is highly desirable
  • Excellent phone manner and the ability to communicate with a varied stakeholder group
  • Proficiency across the MS Office suite of programs 
  • SAP and CLICK system knowledge is highly desirable


About Ventia
Ventia is a leading infrastructure services company, operating across Australia and New Zealand. Our clients are the owners and operators of assets that are critical to our local communities. We pride ourselves on working smart, safely and sustainably, harnessing the latest technologies and brightest minds. With a diverse and proud heritage, we have a track record of delivering essential services to the communities in which we operate.


We acknowledge the importance of our people’s diverse experiences, talents and cultures. Embracing diversity and creating inclusion is a key component of our talent strategy. The creation of a diverse, inclusive workforce is central to our ability to unlock potential and enhance our success.
Aboriginal and Torres Strait Islander people are encouraged to apply for this vacancy.

Position Reference Number: 140400

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