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Project Administrator / Coordinator

Date: 19-Jun-2022

Location: Stapylton, QLD, AU, 4207

Company: Ventia

Project Administratiors with SAP/Ariba experience this way please! If you are ready to take the next in your professional career and you have experience as an exeucitve assistant / project administrator within the financial / transport industry, we encourage you to apply. Lurcrative remuneration, free onsite parking, close supportive team, thorough handover - do not miss this opportunity!


About the Delivery Team


The Ventia Qld Transport South Coast (QTSC) team are responsible for managing and maintaining key client Road and Transport assets across Queensland’s South Coast region.  They provide asset management, routine and programmed maintenance, design and construction services to a number of clients in the Southeast corner.  The QTSC team has long term contracts in place, allowing them to invest in the delivery of well-considered, quality services to their clients through our relationship-based contracts.  The team approaches their work professionally, maintaining a buoyant team culture and a work life balance envied by many in infrastructure construction environments.

About the role


Based in Staplyton working within a professional team in the Finance & Transport Division, you will hit the ground running with a focus on the processing of subcontractor claims, so your experience in SAP/ARIBA in the Contract Administration space would be highly regarded. There will be a thorough hand over and training process as you will be joining the business during a very busy peak time.


The position of Project Administrator will be within a team but will be an autonomous role that you will own. You will need to be professional, confident, friendly and able to work independently, under deadlines, and be willing to do other tasks as required within the team.


General duties will include but not be limited to:


  • Subcontractor Claims
  • Review and reconciliation of subcontractor dockets and associated claims
  • Accurate cost allocation of dockets
  • Review of work package claims (with project engineers)
  • Variation registration and processing
  • Creation and issue of payment certificates in line with Security of Payment Act timeframes
  • Claim processing in SAP
  • Facilitation of payment in line with Security of Payment Act
  • Ensure approvals are in line with Ventia’s Delegation of Authority
  • Month end accrual compilation and journal entry
  • Month end & statement reconciliation
  • Subcontractor queries
  • Review of open receipts & open PO reports


What’s on offer


Full-time permanent job security – 38hrs a week Monday to Friday, with the option to work from home a few days a week once fully trained! Outer city location, onsite parking, excellent market competitive remuneration within a highly reputable company.


About you


3+ years experience in a similar role highly essential. Contracts Administration experience is highly advantageous. You experiece with ARIBA/SAP is highly desirable, but not essential. As a second nature, you need to be able to multi task and work autonomously and be a forward thinker.


Our ideal candidate will have a can-do attitude with the ability to follow through with the required outcomes. Friendly, helpful and all hands on deck, no job to small – or big, especially in a smaller office environment. Professionalism with your approach, capable and nicely presented.


About Ventia 


Ventia is a leading infrastructure services company, operating across Australia and New Zealand. With a diverse and proud heritage, we have a track record of delivering essential services to the communities in which we operate. In the Roads and Transport sector we provide strategic operations and maintenance, asset management, road design and construction services to clients including local government and state government authorities, and private road operators across New South Wales, Queensland, Victoria and Western Australia, and New Zealand.




We acknowledge the importance of our people’s diverse experiences, talents and cultures. Embracing diversity and creating inclusion is a key component of our talent strategy. The creation of a diverse, inclusive workforce is central to our ability to unlock potential and enhance our success.


Aboriginal and Torres Strait Islander people are encouraged to apply for this vacancy.


How to apply


Position Reference Number: 136914

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