Project Administrator

Ventia is one of the largest infrastructure service providers in Australia and New Zealand, proudly supporting essential services that keep communities connected. Working with Energex, we play a critical role in maintaining and enhancing Queensland’s energy network, ensuring safe, reliable, and efficient power delivery across the region.

We’re looking for a proactive and organised Project Administrator to join our team in Mount St John in Townsville. This role is ideal for someone who enjoys working in a fast-paced environment, supporting field-based teams, and keeping operations running smoothly.

What We Offer

• Permanent, full-time (38-hour week) salaried position.
• A dynamic, supportive, and inclusive team culture.
• Potential flexible work arrangements – 1 day work from home.
• Access to a variety of health and wellbeing initiatives, including discounted health insurance and our employee assistance program.
• VenPerks: amazing discounts at over 450 retailers across Australia, including Woolworths, Coles, Booking.com, and Expedia.

About the Role

In this role, you’ll work closely with field workers and supervisors, providing day-to-day support across a range of operational and administrative tasks. You’ll be the go-to person for coordinating travel, handling payroll and timesheet queries, and ensuring everything behind the scenes runs efficiently.

Key Responsibilities:

• Handle payroll queries and process timesheets
• Manage purchase orders, invoices, and expense claims
• Reconcile credit card transactions and monitor budgets
• Coordinate travel and accommodation for field staff
• Maintain office supplies and provide basic IT support
• Update system records and assist with onboarding
• Process BYDA requests and organise defect photo reporting

About You

You’ll bring:

• Strong attention to detail
• Experienced in supporting field teams and working in operational environments
• Proficient in procurement systems like SAP and any financial or payroll software
• Good communication skills and a collaborative mindset
• Intermediate to advanced MS Office skills

About Ventia

Ventia is a leading infrastructure services company, operating across Australia and New Zealand. Our clients are the owners and operators of assets that are critical to our local communities. We pride ourselves on working smart, safely and sustainably, harnessing the latest technologies and brightest minds. With a diverse and proud heritage, we have a track record of delivering essential services to the communities in which we operate.

Diversity   

Ventia is enriched by the diverse experiences, talents and cultures that our people bring to the organisation, while celebrating and respecting the communities we operate in. We are committed to providing a safe and positive environment that provides equal opportunities for individuals of all backgrounds, including Aboriginal and Torres Strait Islander people, LGBTQIA+, Women, Veterans and spouses and people with disabilities.   

How to apply    
If you are looking to expand your career with a business that rewards and values its employees, please apply below by clicking on the apply now button.    
Position Reference Number: 164689